BEST VIRTUAL TEAM BUILDING ACTIVITIES FOR LARGE GROUPS
- Cleo G
- 10 minutes ago
- 10 min read
Discover the best virtual team building activities for large groups, plus tips for engagement, kit shipping, global teams, and planning.
When a global tech firm needed a seamless, high-engagement virtual event for 198 employees across multiple countries and time zones, the challenge went far beyond choosing an activity. The session needed to keep participants active, make international kit delivery manageable, and remain easy to follow at scale. With simple instructions, advance kit delivery, experienced hosts, built-in interaction, and backup plans for shipping issues, the experience could run smoothly across locations.
If you’ve been asked to plan a company-wide virtual event for 100, 200, or even 300+ employees, you may be wondering where to start. The right program needs to be engaging at scale, clear for participants to follow, and practical for organizers to coordinate across different locations.
Here are the activities and strategies we’ve found work best for large corporate teams:
What Makes Virtual Team Building Work for Large Groups?
An activity that works perfectly for 15 attendees may not work as smoothly for 150.
For a large group, you want a class that is accessible for everyone to follow and just as seamless for the organizer to manage. Look for an experience that offers:
Hassle-free instructions so participants can follow along without getting lost
Minimal preparation before the event
Kits delivered ahead of time with clear instructions
A strong host and instructor who can handle both teaching and engagement
Built-in interaction such as trivia, polls, chat prompts, or sharing
Beginner-friendly participation so no special skills are required
A format that doesn’t rely heavily on breakout rooms
A clear registration process for collecting addresses and guest information
International shipping options if you have a global team
A backup plan if a kit is delayed or someone cannot receive their materials
The goal is simple: make it easy for the organizer while still making it feel personal and engaging for guests joining from home.
Best Virtual Team Building Activities for Large Groups
Not every class scales equally well. For multi-team groups, we usually recommend experiences that are practical to demonstrate, visually engaging, and straightforward enough for beginners to enjoy.
Activity | Best For | Engagement Level | Difficulty | Large-Group Fit |
Cocktail & Mocktail Making | Celebrations & Holidays | High | Easy | Great for interactive, high-energy groups |
Chocolate Truffle Making | Employee Appreciation | Medium-High | Easy | Works well with clear step-by-step instruction |
Dot Mandala Painting | Wellness & Mindfulness | Medium | Easy | Excellent for large groups because guests can work at their own pace |
Sushi Making | Interactive Team Building | High | Medium | Best with strong hosting and clear demonstrations |
Bubble Tea Making | Cultural & ERG Programming | High | Easy | Easy to follow and highly interactive |
Moss Wreath Making | Creative & Seasonal Programming | Medium | Easy | Great for relaxed groups and independent crafting |
Ceramic Painting | Relaxed Social Team Building | Medium | Easy | Very scalable because participants can paint at their own pace |
Cultural Team Building | Heritage Months & ERG Events | Medium-High | Easy-Medium | Best when paired with storytelling, trivia, or cultural education |
Cocktail & Mocktail Making
Cocktail and mocktail classes are a great option for celebrations, holiday parties, and employee appreciation.
Why they work well for company-wide groups:
Premium sessions
Great for holiday and year-end celebrations
Strong perceived value
Intuitive to combine with trivia and conversation
Mocktail options can make the program more inclusive
Chocolate Truffle Making
Chocolate truffle making gives team members a hands-on food experience without requiring complicated cooking techniques.
It works especially well for:
Employee appreciation
Holiday events
Team celebrations
Groups looking for an approachable food activity
The ingredients are also relatively seamless to ship compared with more complicated cooking classes.
Dot Mandala Painting
If your team prefers something relaxing and creative, dot mandala painting is a straightforward class to scale. It requires minimal preparation and allows guests to work at their own pace while still participating in the group conversation.
This can be especially good for wellness programming, mindful team activities, or teams looking for something less competitive.
Sushi Making
Sushi making is highly interactive and gives attendees something visually impressive to create.
It can also bring a cultural and educational element while giving participants plenty of opportunities to share their creations on camera.
Bubble Tea Making
Bubble Tea making is fun, approachable, and culturally inspired. It can work for general team building as well as ERG programming and cultural celebrations. Trivia about bubble tea, ingredients, or its origins can also help make it feel like more than a simple recipe demonstration.
Moss Wreath Making
For teams that prefer a non-food option, moss wreath making gives employees something they can keep after the remote team building session. It works well for creative team building and seasonal programs and gives participants plenty of freedom to personalize their design.
Ceramic Painting
Ceramic painting is another low-pressure social format that can work across different departments and skill levels. Guests can paint while chatting, which makes it especially useful when the goal is simply to relax and spend time together.
Cultural Team Building Experiences
Cultural activities can be a great fit for ERGs, heritage months, and cultural programming. They give team members a chance to connect while learning something new through food, art, or hands-on activities.
Some examples include:
Fig and cardamom truffle making for Middle Eastern cultural programming
Look for cultural activities for work that include context, storytelling, or cultural education so the programming feels thoughtful and connected to the celebration. My favorite? Sharing a cultural experience through a Masala Chai.
Planning a Large Corporate Event?
We can help with the class, kits, shipping, hosting, and global logistics. Request a Corporate Event Quote
How to Keep Large Group Engaged
A virtual class should feel like an experience, not just a Zoom tutorial.
After hosting remote classes for several years, we’ve found that small interactive moments can make a big difference, especially when you have a large audience.
Start With Trivia
Trivia is one of our favorite ways to warm up the room. Guests are often jumping between meetings, so the first few minutes of the session naturally become a waiting period while everyone joins. Instead of sitting in silence, use a few multiple-choice trivia questions.
For our virtual programming, trivia is often connected to the cultural background or theme of the activity. Guests can answer directly in the chat, which makes it intuitive for hundreds of employees to participate at once.
Use Quick Polls
Most major video conferencing platforms include built-in polling tools. Prepare one or two questions for larger groups so you can quickly get the room participating.
For example:
How are you feeling about today’s experience? Excited / Curious / Slightly nervous / Just here for the vibes
How competitive are you today? Just having fun / A little competitive / Very competitive / I came to win
What’s your team energy today? Calm / Chatty / Competitive / Chaotic in a good way
You don’t need three polls. One or two is usually enough to get everyone involved.
Keep the Chat Moving
For a company-wide class, there’s a good chance many participants don’t know one another. The chat gives everyone a simpler way to join the conversation without having to unmute in front of all your coworkers.
Try prompts like:
Where is everyone joining from?
Who has tried making this before?
What is your go-to cocktail?
The questions should connect naturally whenever possible.
Add Short Connection Questions
Some activities naturally become quiet because everyone is concentrating. Instead of letting the energy disappear, use short connection questions.
Some of our favorites include:
What’s your favorite way to relax?
What is the worst drink you’ve ever had?
If you could try another job for one day, what would you choose?
You can invite a few people to answer verbally while everyone else responds in the chat.
Have Someone Dedicated to the Chat
For big groups, one person trying to teach, answer questions, monitor the chat, spotlight guests, and handle the platform can quickly become overwhelming.
That’s why our larger events include both an instructor and a host. While the instructor is focused on teaching the activity, think of the host as the emcee.
If someone posts a cute dog on camera, the host can give them a shoutout. If someone is falling behind, the host can drop the measurement or next step in the chat.
The host can also answer questions, monitor the room, take screenshots, spotlight participants, and keep the energy going while the instructor stays focused on teaching.
Consider Optional Breakout Rooms
Breakout rooms can be useful, but they shouldn’t be the only way attendees interact.
For a format focused on networking or deeper connection, you might place participants into small groups of two or three and give them one question to discuss for a couple of minutes.
This creates a more personal conversation than asking someone to speak in front of the entire team.
For an activity, breakout rooms should be planned carefully and managed by a host who is comfortable using the platform.
Take Group Photos
Group photos give teams something to remember the experience by. For a large number of guests, your host may need to capture multiple screens and can also encourage participants to hold up their finished creations.
Keep Directions Short
Complex instructions are one of the easiest ways to lose a large remote audience. Keep demonstrations short and allow time for people to catch up.
Remember that one employee may be participating from their kitchen while another is sitting at a desk without quick access to a sink or supplies.
The host can also drop important measurements, recipes, or instructions in the chat so employees can reference them without interrupting the instructor.
How Does Kit Shipping Work for Large Virtual Events?
For large virtual events, the activity itself is only part of the planning. Shipping dozens of kits to employees across different locations requires a clear system for registration, fulfillment, tracking, and delivery.
Registration Collection
Give team members enough time to submit their addresses.
We typically recommend allowing one to two weeks for registration, especially when shipping virtual event kits to large or international teams.
Even if your company already has employee addresses, people move, travel, or decide to participate from another location.
Using a registration form also gives employees an opportunity to verify apartment numbers, phone numbers, emails, and other shipping information.
International shipments may require additional information such as a local phone number or tax identification details depending on the destination.
Set an Address Deadline
For large groups, deadlines matter. At Kits by Food Craft, we typically ask for about three weeks of lead time, and custom programs may require four weeks.
A clear registration deadline gives the vendor time to prepare kits, process addresses, ship everything, and resolve problems proactively.
Domestic Shipping
Domestic ground shipping commonly takes several business days. Building extra time into your schedule gives you some breathing room if there is a carrier delay, weather issue, incorrect address, or damaged package.
Ideally, guests should receive their kits several days before the experience rather than the morning of the session.
International Participants
International shipping requires more planning.
Your event vendor should understand which materials can enter different countries and what information may be required by customs. Because customs requirements vary by destination, you can also check UPS Country or Territory Regulations for country-specific shipping rules, documentation, and restrictions.
Certain destinations may require additional identification or tax information from the recipient.
The class itself may also need adjustments based on customs restrictions.
Track the Kits
Tracking becomes especially important when managing kit delivery for dozens or hundreds of participants. Everyone should ideally receive automated tracking notifications, and your vendor should also be monitoring shipments proactively.
International packages deserve extra attention because delays may happen after the package reaches the destination country and enters customs.
If additional information is required, the recipient may need to respond quickly to the local carrier.
Have a Replacement Plan
Ask guests to open the box when it arrives and check the contents.
That gives your event partner enough time to respond if something is damaged or missing.
For international guests, replacing an entire kit may be expensive or impossible within the remaining timeline. In those cases, alternative solutions may include sourcing certain supplies locally or providing a gift card.
Communicate What Employees Need
The best large-group activities require very little preparation from the team.
If participants do need to provide something themselves, communicate it clearly.
Put the information in multiple places, such as:
Registration confirmation
Calendar invitation
Class reminder
Instructions inside the kit
Don’t make team members hunt through an old email five minutes before the event to figure out what they need.
What About Global Teams?
For global teams, think beyond shipping. Customs restrictions, ingredient substitutions, and time zones can all affect the class.
If your attendees are spread across North America, Europe, and Asia-Pacific, there may not be one perfect event time. In that case, consider offering two sessions so guests can join at a more reasonable local time.
How Far in Advance Should You Book?
Aim to book at least three weeks in advance. That gives you time for registration, kit preparation, shipping, and last-minute address changes.
For international teams, more lead time is even better because delivery and customs timelines vary by country.
During the holiday season, book earlier whenever possible. Popular dates can fill quickly, and shipping networks become significantly busier.
How Much Does a Team Event Cost?
Pricing varies depending on the type of experience, kit contents, shipping destinations, customization, and timeline.
Most companies should start with a per-person budget, then consider any additional costs for international shipping, custom branding, or rush fulfillment.
For a deeper breakdown, read our Virtual Team Building Pricing Guide to learn what affects pricing and how much to budget per employee.
Large Virtual Event Planning Checklist
Before you book, make sure you have the basics covered:
Confirm your budget per person
Estimate your guest count
Choose your date and time
Identify international attendees
Choose a format that works for your group size
Set a registration deadline
Confirm your meeting platform
Test links and technology ahead of time
Communicate any employee preparation
Have a backup plan for shipping or technical issues
Want the full step-by-step process? Read our Complete Guide to Planning a Virtual Team Building Event for a more detailed checklist.
Planning an Event for 100, 200, or More Employees?
Kits by Food Craft can coordinate the activity, kits, shipping, instructor, host, and built-in interaction, so you can focus on bringing your remote team together.
Whether your team is spread across the U.S. or around the world, we can help make the experience easier to organize and enjoyable for everyone joining.
Ready to start planning? Request a Corporate Event Quote.
At Kits by Food Craft, we provide innovative and engaging virtual teambuilding experiences. We've helped over 1000+ dream teams globally foster stronger connections and boost morale through our unique virtual events.
As an AAPI woman-owned small business, Kits by Food Craft is passionate about promoting cultural awareness and diversity through food, drink, and craft experiences. We believe that shared experiences bring people together, making workplace celebrations more meaningful and inclusive. Learn more about our story here.
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